Creating a Time Sheet

In this article we are going to review creating a time sheet.

Time sheets are where you enter time for work being done that become your actuals or expenditures for your personnel resources.

When you first log in to InScope you will likely land on the projects screen. Lets navigate to the Timesheets heading in the top navigation bar as highlighted below.

Now you'll be on the time sheets screen, this is where you can enter time for work you did or for other users if you have the permissions.

The first drop down field you will see in the top left is for Employee, this is where you will choose who you are reporting time for.

The next drop down field is for the Time Period you will be entering time for. You can set this is for as short or as long of a period of time as you need.

You may have multiple projects you are managing so the next selection is what project you are reporting the time to. Use the Select Project drop down menu to choose the project you will be reporting to. You can select another project in an additional row if you want to report time for another project in the same time period all at once.

After you have selected your project you can choose a scope element you have created to apply the time to. Use the scope element drop down menu to show you all the existing elements.

Activity code and Billing Category may have auto populated based on your selection and how you set your project up. Activity code could be changed from what you set the scope element as, in case you want to bill the time to a different activity code. Then for Billing Category if the user you are reporting time for has multiple roles on a project you could switch between which they are reporting as in the billing category.

Next you will use the calendar fields on the right to to enter the hours worked on the days you are entering for. As you do you can put in notes and a start time in the right hand panel. The blue lasso shows you what day you are putting in notes for or editing.

Once you have everything how you want it go ahead and click the green submit button on the top right and you will see a prompt asking you to confirm you want to submit your time entries. This is important for users that do not have permission to edit their time entries because once they submit if they need to make changes they will have to reach out to a role in their company that does have the permissions required to make edits on time entries.

That's it you have now created a time sheet. Having regular time sheet entries helps keep your project expenditures up to date so you can keep everything in scope.